BidMagic Proposal Software – Standard Single User Version
BidMagic Proposal Software – Pro Version with Extra Features and Multi-user Capability
BidMagic Proposal Software – Enterprise Version with Advanced Management, Job Status, Notifications, Oversight and Control (Price Shown each) – 1 per PC – (Server installations require 1 license per user login/PC combination.) Includes additional training and Software Assurance until 01/31/2021.
MEGASPECS with 4 Online Search Tools- Subscription – 2020
Includes 4 Online search engines. MEGASPECS Grabber with 3 Million Products, AViQ Grabber, Product Library plus & Web Product Grabber. Access Products until 01/31/2021 – 1 per company.
QuickBooks Desktop Interface – (connect QuickBooks to 1 PC) – 1 per company **
QuickBooks Online Interface – 1 seat license
Tech Calendar System with Hosting and 1 Mobile Tech Subscription
|Mobile Tech 2020 Subscription|
Connection to iPhone or Android Mobile Devices including Text Messaging
(until 01/31/2021) – 1 per each additional mobile user.
Price $15 per month per user, 5 or more users – $12 per month, billed annually.
|Visio Interface – Requires Microsoft Visio 2007- 2010 (32 bit)|
Order 1 per PC. Includes 100+ AV Visio Shapes. Also works with complimentary Middle Atlantic Visio Blocks for Rack Drawings.
*Annual Software Assurance includes your license to use BidMagic and level 1 tech support and software updates until Jan 31, 2020. Level 1 support includes basic support and installation assistance.
This does not include Level 2 support for moving BidMagic to a new PC, configuration of SQL, networking, anti-virus issues, firewalls and advanced configuration. Level 2 support services can be purchased at $60 an hour.
Software Assurance must be renewed Annually in January.
(regardless of purchase date) to keep the software up to date and functioning.
Standard $299 – Pro $399 – Enterprise $499 – QuickBooks Online $99
This does not apply to monthly purchases.
Satisfaction guaranteed 30 days from receipt for first time buyers. More details below.
1 Seat License = 1 PC installation. Server and multiuser Installations require 1 license per user login. Special pricing is available for limited users who do not create or edit bids. *30 day guarantee applies to first time buyers only. Shipping charges and multiuser setup charges cannot be refunded, even if provided without fees. Refund policy does not apply to subscriptions unless entire software purchase is refunded. **QuickBooks interface requires QuickBooks Pro, Contractor, Premier, Enterprise or Industry specific – 2010 or newer. QuickBooks online, US and Canadian versions only. (Basic & Simple Start versions not supported)
Frequently Asked Questions
I already have my products entered in my current software. Will I have to re-enter them in BidMagic?
Product info can be imported into BidMagic from Excel files. Ask your suppliers to send you an importable spreadsheet. We include a new Import Wizard to make loading products easy. Products can also be directly imported from QuickBooks if you have our optional interface. If you are too busy to enter product information, our new online product library services and MEGA Specs with over 2,000,000 top AV & Security products and our powerful web product grabber tool.
Do I need additional software to run BidMagic?
You will need Word 2010 or newer and Excel 2010 to print reports. Outlook 2010 or newer for connection to BidMagic Pro or Enterprise versions. Office 365 is supported. The optional Visio interface requires Visio 2007-2010 or newer – 32 bit only. Optional QuickBooks interface requires QuickBooks Pro or greater, 2010 or newer. Not compatible with Online or POS versions. See Integration page for more info. Adobe Acrobat reader is also helpful. All of these programs must run in Windows.
Can I include drawings in my proposals?
We recommend Visio 2007-2010 for about $249. Our optional interface runs Visio inside BidMagic to create floorplans, elevations and wiring diagrams. It includes 100+ AV and Security shapes and works with Middle Atlantic’s Visio Blocks, which does a fantastic job creating rack drawings. 64 bit Visio is not compatible.
Can I use BidMagic on multiple computers?
This powerful software is based on SQL Server and can run great on one computer or on hundreds. SQL Server Express is included allowing up to 10 concurrent users. You need a license for each computer that runs BidMagic. Terminal Server and other multiuser installations require a license for each user login. Multiuser features include permission based access to key features. BidMagic can setup in the cloud. Additional hosting fees apply.
Our whole sales team wants to try it! Can I install BidMagic on more than one PC?
Sure you can! Install your copy of BidMagic on the main PC where you want to test it out. There is no need to install BidMagic on additional PC’s. Just create a simple desktop shortcut from additional PC’s to connect to BidMagic there to determine how many seats you need. See Multi-user installation instructions on our support page.
How do Project Calendar and Mobile Connect work together?
Our new system has 2 parts. It starts with the new Project Calendar software that runs inside BidMagic. This turns BidMagic proposals into work orders and projects that can be assigned on the calendar. This connects to project managers,installers and service techs in the field via laptops or cell phones. Field techs using Mobile Connect can view their calendars, installation schedules and service calls from any web device or cell phone. This second part is web based and does not require any software. Ask us about connecting to Outlook Exchange for sharing calendars, tasks, contacts and showing install calendars on your favorite cell phone. The Calendar system includes one mobile user and 4 Calendar only users. Order additional users as needed.
Does BidMagic run on Apple computers?
Apple’s current Intel based computers can run BidMagic and other Windows programs. We recommend running Microsoft Parallells or Virtual PC on Macs for a satisfactory experience. You will need Windows versions of Word and other programs you desire to integrate with BidMagic.
What is included with the software assurance plan?
Software Assurance includes Level 1 support with unlimited email support and no charge for software upgrades. This software assurance is required for the software to keep up to date and running. If you choose not to renew in January, the software will shut down. Current price for an annual renewal is $199 (per licensed PC) and all users renew during January. Annual fees are subject to change in future years.
I love the way the program works, but I want the client copy to look differently. Can I do that?
All of our printouts are available in Microsoft Word format, which are easily edited. The print preferences menus in BidMagic allow users to choose from several different styles of client printouts. Different fonts and choices of showing/hiding complete feature descriptions are already included. Word 2007 or 2010 allows BidMagic users to modify and save Custom templates with your choice of fonts and company logo for client bids.
How does BidMagic work with Quickbooks?
If you choose to use BidMagic and QuickBooks together, they create a powerful solution for your business! Quickbooks is great for accounting – but it is a very poor choice for product management and proposal creation. We integrate with QuickBooks desktop versions and QuickBooks Online. BidMagic sends finished proposals to QuickBooks as estimates or invoices. We have the best QuickBooks interface in the AV industry and are certified by QuickBooks. Desktop version requires QuickBooks, QB Pro. Contactor, Enterprise, Premier, Industry Specific US versions 2010 or newer. Windows only. QuickBooks not included.
How does the Money Back Guarantee work?
Purchase BidMagic and we will ship your copy. After your receive the software, install it on as many PC’s as you wish to evaluate for your business. The fully functional program e and it must be registered when installed. If you are unhappy for any reason, return your software within 30 days of receiving your order by postmark and we will refund your purchase price. After 30 days, no refunds can be approved. This offer is for first time buyers only. Note shipping charges are not refundable. If shipped FEDEX, a $25 fee will be deducted from any refunds, even if customer was not charged for shipping. If customer utilizes IT support for multiuser setup for network or server installations, $200 will be deducted from any refund to cover these services.