We now offer a robust Cloud hosting option for users on the go. Now any PC or Mac can connect to BidMagic from a web browser!

CloudLogin-1024x707 IntegrationBidMagic is a complete business software platform designed to work with your established workflow and easily Integrates with Microsoft Word, Excel, Outlook and Visio. Import your Outlook contacts, import your Excel product information, output reports to Excel and Word. Customize reports and templates with Word. Convert finished Proposals to PDF’s and email them directly from Outlook or via our new Client Center, where your clients can review and approve proposals and notify you as to each step. BidMagic can save copies of proposals, work orders and service tickets in a special BidMagic Job Folder you can store locally or save in OneDrive or other cloud storage so your team can view the documents from anywhere.
BidMagic uses a SQL database and can also be integrated with other software using web services, odbc, dll, csv or xml output.

BidMagic + QuickBooks = 1 Powerful Business Solution

QuickBooks Desktop & Online Interface (optional)


  • Send all BidMagic Data to QuickBooks including Products, Contacts, Vendors – No more double entry!
  • Easily send Invoices, Estimates and Sales Orders from BidMagic to QuickBooks
  • Automatically extract Category, Manufacturer and Model from QuickBooks Subitems
  • Synced Products in BidMagic shows QuickBooks Item Names
  • Choose Contacts to load into BidMagic Client Information from QuickBooks
  • Invoices, Estimates and Sales Orders can contain Sell Price, Cost and Markup data
  • Include Manufacture name in front of Product Name when sending to QuickBooks items
  • Send Purchase Orders to QuickBooks, sorted by Vendor and Phases of Job
  • Automatically Create Progressive Billing for Job Phases 
  • Changing Prices in a Bid does not overwrite QuickBooks items prices
  • Add new Products in BidMagic and send to QuickBooks as Inventory or Non-Inventory Items
  • BidMagic Project Calendar can send employee time entries to QuickBooks for payroll and billing
  • QuickBooks online interface does not include sending PO’s and other features vary slightly

Note: QuickBooks online will automatically assign sales tax based on your location.

Requirements for QuickBooks Desktop Sync:

BidMagic, QuickBooks and QuickBooks Sync must be installed on the same PC
US Windows 8 or newer

Compatible with QuickBooks Pro, Pro Plus, Contractor, Enterprise. Not compatible with Simple Start, POS works with Canadian QB 2010 or newer (not multilanguage version)

The Interface allows a single administrator to send BidMagic data to and from QuickBooks.

3 Online Search Engines to Download complete Product Data with Images for Millions of AV & Security Products!

Dealers who subscribe to this program have access to product information that is kept up to date and can be loaded into BidMagic directly from 3 powerful search engines. Products contain model number, description, supplier, category and may include MSRP or MAP Prices. Many contain detailed features, specs, images, dimensions and more. Let us do this work for you, to save you hundreds of hours maintaining this important information. These are the most requested AV and Security Products in our industry provided by manufacturers and distributors. AV-iQ provides an extensive list of commercial AV products that are also included. Some products can only be ordered by authorized dealers.

Web Product GRABBER included with Subscription

WEB GRABBER makes it super fast to find and add new products and images to your Product Table. Works with Product Searches Provided by Google Shopping.. For example, type in flat panel tv and choose shop by brand!

Salespeople and Managers: Are You Too Busy to Keep Track of Products and Prices?

Every day, installing dealers ask us help create a simpler solution to access product and pricing information from their manufacturers and distributors. It is a daunting task for individual dealers to acquire this information from hundreds of sources then enter thousands of products into their systems and keep them up to date. MEGAPECS provides 4 online search tools to access and download the products you need for your proposals. We partner with SnapAV, Contorl4, Capitol Sales and other suppliers to supply current product data.

blackbuttondemoplay Integration

 Click to See MEGASPECS Online Product Library
& Web Grabber Video (5 min)

Create Visio Drawings in BidMagic

BidMagic works with Visio to create floorplans, elevations, rack drawings and wiring diagrams. (Optional) Drawings are automatically saved with the proposals and printed with the client copy. Image shapes can scale to the product dimensions. BidMagic connects to thousands of Visio drawings for top industry products. Also works with Middle Atlantic Visio Blocks, a free add on. This optional feature requires Visio 2013 or newer. Not compatible with 64 bit Visio. These are trademarks of Microsoft Corporation.

Join Our Partner Program

email: partners@bidmagic.com

By joining this free program, you can really improve your dealer experience. It will help your dealers purchase more products from you with less hassle. Join our industry database of leading brands. This will also help your marketing to current dealers and help you acquire new dealers who want better service. You are invited to join both programs.

  • We will list your company as the source to purchase these products including your contact information and website.
  • BidMagic Purchase Orders will be addressed to your company as the Vendor.
snap_on_white_big Integration

PRIVATE LABEL SOFTWARE – Custom Branding Solutions for your Company

Do you sell a catalog full of products to your dealers? Call us to learn how we can create a special branded version of our software, preloaded with your products and packages to revolutionize their dealer experience and make it easier for your dealer group to sell your products in their proposals. This can give your dealers real time access to your products for their proposals and route purchase orders to you. This is a complete program to build the loyalty of your dealers. Customized features are also available.