Fast and Easy Professional Proposals

Blow away your competition with BidMagic. Quickly create professional looking proposals with ease! See immediate results when you automate your sales workflow. This award winning proposal software was created by and for custom installation salespeople who need power, results, ease of use and great looking proposals. This is a lean, mean, selling machine.

After the sale, BidMagic creates the ultimate workflow for installing dealers. Proposals connect to accounting, inventory, project management, scheduling, dispatching, job tracking, mobile devices and more. This is next generation hybrid software with powerful features for multi-users. Based on SQL for Windows 8 & 10.


For Sales Departments:

  • Awesome Sales Lead Contact Manager works with MS Outlook to track callbacks and opportunities
  • Sales Forecast graphs for pipeline and monthy forecasting
  • Create Professional Proposals in just minutes with a professional look and easy customization
  • Automatically group equipment by room, system or both with included scope of work
  • Autolink Packages add all needed hardware and accessories for a complete assembly
  • Automatically calculate labor requirements for up to 8 types of hourly labor per product
  • One step adjust bottom line numbers with price levels and fudge factors
  • Click to instantly assemble finished proposal with custom cover pages, opening and closing sections and drawings

For Project Managers & Administrators:

  • Dashboard manages all Bids, Jobs, Service calls by status
  • Permission based job progress status tracking with targeted email notifications
  • Instant Profit Report compares expected profits with actual results
  • Permission based control per user login for access to bids, features, pricing, etc.

Tech Calendar adds Cloud based group calendar to manage field tech work orders and service calls

  • View all labor progress, Gannt Charts, progress graphs and work order results
  • Capture incomplete tasks for rescheduling instead of falling through the cracks

For Installation and Service Techs:

Delivers Detailed Installation copies with jobsite location, picklist and installation notes
Short form service tickets.

Tech Calendar delivers Mobile Work orders to smartphones and pads with Timeclock for Tracking and Timecards
Printed Work Orders show assignments by job, day or workweek

For Product Management & Purchasing:

  • SQL database builds a powerful system to manage manage your products, prices and labor
  • Import Product data via Excel or use MEGASPECS to access over 2.5 million products with deep data for your proposals
  • Permission based user control for adding products to your database
  • Track when Products were last updated or Discontinued
  • Update multiple products at once with Find/Replace feature
  • Purchase Orders can be printed and stored in shared folder, emailed directly to vendor

Enterprise version adds Central Purchasing, 3 step order approval process, multiple inventories and more
QuickBooks interface sends invoices, estimates and purchase orders, plus syncs contacts, jobs, products and more

Click here to see Visio Integration details.

secrets Proposals


Standard Version includes all Core Features

Create Proposals – Service Tickets – Purchase Orders check Proposals check Proposals check Proposals
Automatically calculate Labor, Cable, Hardware, Accessories check Proposals check Proposals check Proposals
Create Detailed Packages with required Accessories and prices check Proposals check Proposals check Proposals
Generate Instant Reports of Profits, Sales, Installer Copies  check Proposals check Proposals check Proposals
Dashboard –  Basic Project Manager –  Shared Job Folders  check Proposals check Proposals check Proposals
Multi-user Features with Permissions to view Costs and Profits check Proposals check Proposals
Sales Pipeline CRM with connection to Outlook Calendar  check Proposals  check Proposals
Client and Bid Price Levels / Labor Difficulty Factors check Proposals check Proposals
Order by Room, System or both! – Optional or Recurring amount check Proposals check Proposals
Room Descriptions / Detailed Schedule of Payments check Proposals check Proposals
Labor Phases (Detailed Hourly Labor Charges)  3 8 8
Assemble Proposal from multiple custom MS Word Templates  3 10 10
Robust Cloud Hosting (Hosting fees apply)  option  option option
Detailed Management Reports with Time/Date Stamp check Proposals
Multiple Locations / Departments / Inventories check Proposals
Managed Job Status Tracking & History w/ email Notifications check Proposals
Maximum Supported Products in Database 25,000 25,000 250,000
Asset Tracking (20 fields per product) check Proposals
Central Purchasing System with approvals check Proposals
Inventory Control  option check Proposals
Visio Interface option option option
QuickBooks Interface (Desktop or Online) option option option
Product Library/MEGA SPECS & Web Grabber option option option
Purchase Price (single seat) – call for multi/bundle discounts $999.00* $1,299.00* Call for Quote*

* Requires Annual Renewal. (Std $299 / Pro $399 / Enterprise $499)

Click to See the New Features in Version 10!

General Features:

  • MEGASPECS updated for improved search results include search by model, manufacturer and general search.
  • QuickBooks online integration has been updated for 2020.
  • New Client Center for electronic proposal delivery and notification when proposal is reviewed or accepted.
  • Updated Word and Excel Templates for improved performance
  • Extra Templates included with additional format options.
  • Special features added for optional Cloud Hosting! (hosting fees apply)
  • MEGASPECS improvements include search by model, manufacturer and general search.
  • Older discontinued products are not displayed in MEGASPECS.
  • Fixes Print Preferences is last preferences will be recalled.
  • Cover Page now includes the user’s name, phone and email instead of generic company info.
  • Bid screen allows you to show or hide line item prices and price summary section.
  • Product images can be loaded easier via drag/drop or copy/paste
  • Autolink packages can be copy/pasted to multiple products with a single click. Choose add or replace.
  • Improved QuickBooks integration with option to send description of work to Invoice or Estimate.
  • Option to show hidden item total in Equipment total instead of cable/hard.
  • Calculate Surtax and include in client bids and send to QuickBooks.
  • When changing cost for an existing product, choose to adjust markup/margin or sell price.
  • Improvements to contact information sent to Purchase Orders, Packing Lists and QuickBooks.
  • Updated Word templates and compatibility with docx format.
  • Overall Bug fixes and performance improvements for a robust experience.

Tech Calendar Enhancements include:

  • Work Order Tab move to Top and improvements to loading speed.
  • Text Messaging improvements
  • Improved Timesheet Layout and Calculations.
  • Work Orders display signature capture and photo capture.
  • Mobile apps updated in Apple and Google stores.

BID Entry Screen

Screenshot-proposals-1024x564 Proposals

» System Requirements for Windows installation.

We recommend Windows 10 with minimum 8G Ram and i3 or faster processor. Home versions of Windows are not supported for multiuser installations. Windows 10 installations should upgrade to SQL 2014 (a free upgrade.)

MS Word 2010 or newer needed to preview and print reports and modify templates. Excel 2010 or newer needed for some reports. Compatible with Office 365.

Screen resolution must be at least 1024×768. Set DPI for 96 Normal resolution. Hard drive must be in uncompressed mode for SQL installation. Norton security has a conflict with BidMagic and should not be running on the same PC. Includes SQL Server Express for up to 10 users. Full version of SQL 2008 or newer required for 10+ users (not included). For fastest response, we recommend PC’s with Intel i5 or i7 processors and 8G or more of ram. Mac users must run BidMagic, Office and QuickBooks (optional) all in Windows. Windows 7, Windows XP and Office 2003 are no longer supported.